Few productivity tools elicit divergent opinions as does a to-do list. Despite their longstanding as the method of choice for productivity enthusiasts, to-do lists have come under recent fire as an antiquated system that must be improved upon or dropped.

Gary Keller, best-selling author of "The One Thing," argues that, “Long hours spent checking off a to-do list and ending the day with a full trash can and a clean desk are not virtuous and have nothing to do with success. Instead of a to-do list, you need a success list -- a list that is purposefully created around extraordinary results.”

How to identify (and then do) your most important tasks

When considering what to work on, start with the “big rocks,” the priorities and cornerstones that you first need to “place in your jar” before filling other things (the metaphorical pebbles, sand, and water) around it. These could be “one off” tasks that can be achieved in a single time block (we’ll discuss time blocking later,) or may span several days. If you don’t put the top priorities into your calendar first, all of the other demands will clutter your time and mental bandwidth.

The “big rocks” are commonly called “MITs,” or most important tasks. Whatever term you use, it is a critical to identify the tasks that will produce the most important results you’re looking to achieve. Not everything on your plate is of equal importance, so don’t treat them equally. At the beginning of every day, create a list of 2-3 MITs, then focus on getting them done as quickly as possible. So as not to get distracted, keep this short list separate from your general to-do list or task tracking system. I suggest you write them down on a Post-it or index card and keep it positioned squarely in front of you until the list is complete.

How to Help Your People Become Unconsciously Competent

We all want our people to do good, competent work. We also want them to work quickly, without having to think extensively each time about what it is that they’re doing. In other words, we want them to develop to a level of unconscious competence.

Researchers have identified four stages that people progress through as they develop their skills in various areas. Initially (stage 1,) individuals are unaware of how little they know about their knowledge or skill deficits. They are unconscious of the scope of their incompetence and are consequently unlikely to take meaningful action to increase their capacity.

How to get back into a routine

Mondays can be challenging. As the first day back to work, it requires us to leave behind our relaxing weekends and jump back into the grind. Making matters worse, we have to reestablish routines that got interrupted by the relative serenity of Saturday and Sunday. No wonder some studies find Monday to be the second least productive day of the work week, after Friday.

Compounding the problem is the fact that with COVID19, many of us struggle more than ever to keep to even a basic semblance of a schedule.

That said, it would be wise for us to review some ways to jump back into work feet first and get more done.

Since R+R is often associated with a weekend’s gift of “rest and relaxation”, let’s use R+S to connote Monday’s “return and success”.

7 Action Steps to Pass Your Time Productively

Has your industry been deeply impacted by COVID19, such as education, travel, tourism, or event sales?

Are you stuck at home with little to do while you wait for the other coronavirus shoe to drop?

Many of us are experiencing unprecedented levels of disruption to our personal and professional lives.

We fear for our futures and wonder what we can do to make the best use of our time and position ourselves for immediate success as soon as the storm passes.

Here are some strategies for what to do with your newfound time:

Work on that neglected project – We all have things that we’ve wanted to do FOREVER, such as write that book, build that webpage, organize that event, whatever it is. Use the newfound time at your disposal to do that thing as if it was your actual job. Schedule it with meaningful time blocks and pursue it as if you have a deadline. Divide the job into chunks (such as X number of words typed per day) and stay focused on your goal until it is achieved. Click here for more about setting SMART goals that convert.

How to stay productive with the kids home

My wife and I got an email late Thursday night that our kids’ schools were closing for Friday and all of this week at the minimum.

So, how will we stay productive with the kids home?

And, of course, we are not alone.

As COVID19 becomes more and more disruptive, many working parents, particularly those with young kids and without regular domestic help, are dealing with the added challenge of managing their workloads while providing proper care for their children.

Here are some strategies that can help working parents get through this trying period while still getting things done.

Doing For Maximal Productivity

It is critical that you go all in on specific tasks and avoid multitasking like the plague. Multitasking has become popular with those who see it as a way to kill multiple birds simultaneously. For example, we try to return calls or listen to messages while reviewing and editing reports. Research has clearly shown that not only do you get less done than you might think, the divergence of mental focus will often lead to poorer job performance and a feeling from others that you’re not sufficiently focused.

To help my clients address this important issue, I have divided the path to increased productivity into 5 steps:

Sharing For Maximal Productivity

Workplace productivity is a huge challenge for nearly every company, business and organization. Leaders struggle to get their own work done (and do the RIGHT work,) while also guiding, empowering and motivating their people to achieve maximal productivity. While the projections vary, estimates suggest that businesses worldwide lose hundreds of millions if not billions of dollars annually due to underproduction.

To help my clients address this important issue, I have divided the path to increased productivity into 5 steps:

Planning for Maximal Productivity

Workplace productivity is a huge challenge for nearly every company, business and organization. Leaders struggle to get their own work done (and do the RIGHT work,) while also guiding, empowering and motivating their people to achieve maximal productivity. While the projections vary, estimates suggest that businesses worldwide lose hundreds of millions if not billions of dollars annually due to underproduction.To help my clients address this important issue, I have divided the path to increased productivity into 4 steps:

Plan it. Plan the process in advance to get really clear on task, process and outcome

Share it. Involve others in the work through meetings, communication and delegation

Do it. Get the work done by removing distractors and optimizing your time and energy

Sustain it. Develop a mindset and self-care approach that ensures continuity

Each “step” contains five action items, for a total of 20 items.In this post I will address Step 1, “Plan It.”

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