Few productivity tools elicit divergent opinions as does a to-do list. Despite their longstanding as the method of choice for productivity enthusiasts, to-do lists have come under recent fire as an antiquated system that must be improved upon or dropped.

Gary Keller, best-selling author of "The One Thing," argues that, “Long hours spent checking off a to-do list and ending the day with a full trash can and a clean desk are not virtuous and have nothing to do with success. Instead of a to-do list, you need a success list -- a list that is purposefully created around extraordinary results.”

How to identify (and then do) your most important tasks

When considering what to work on, start with the “big rocks,” the priorities and cornerstones that you first need to “place in your jar” before filling other things (the metaphorical pebbles, sand, and water) around it. These could be “one off” tasks that can be achieved in a single time block (we’ll discuss time blocking later,) or may span several days. If you don’t put the top priorities into your calendar first, all of the other demands will clutter your time and mental bandwidth.

The “big rocks” are commonly called “MITs,” or most important tasks. Whatever term you use, it is a critical to identify the tasks that will produce the most important results you’re looking to achieve. Not everything on your plate is of equal importance, so don’t treat them equally. At the beginning of every day, create a list of 2-3 MITs, then focus on getting them done as quickly as possible. So as not to get distracted, keep this short list separate from your general to-do list or task tracking system. I suggest you write them down on a Post-it or index card and keep it positioned squarely in front of you until the list is complete.

Manage and prioritize your to-do list

Few productivity tools elicit divergent opinions as does a to-do list. Despite their longstanding as the method of choice for productivity enthusiasts, to-do lists have come under recent fire as an antiquated system that must be improved upon or dropped.

Gary Keller, best-selling author of "The One Thing," argues that, “Long hours spent checking off a to-do list and ending the day with a full trash can and a clean desk are not virtuous and have nothing to do with success. Instead of a to-do list, you need a success list -- a list that is purposefully created around extraordinary results.”

How to identify (and then do) your most important tasks

When considering what to work on, start with the “big rocks,” the priorities and cornerstones that you first need to “place in your jar” before filling other things (the metaphorical pebbles, sand, and water) around it. These could be “one off” tasks that can be achieved in a single time block (we’ll discuss time blocking later,) or may span several days. If you don’t put the top priorities into your calendar first, all of the other demands will clutter your time and mental bandwidth.

The “big rocks” are commonly called “MITs,” or most important tasks. Whatever term you use, it is a critical to identify the tasks that will produce the most important results you’re looking to achieve. Not everything on your plate is of equal importance, so don’t treat them equally. At the beginning of every day, create a list of 2-3 MITs, then focus on getting them done as quickly as possible. So as not to get distracted, keep this short list separate from your general to-do list or task tracking system. I suggest you write them down on a Post-it or index card and keep it positioned squarely in front of you until the list is complete.

Tips for new sales leaders to hit the ground running

New sales leaders face a unique challenge. They rise from the ranks of top salespeople — the ones making the sales — to then be the one who must coach others to close more sales. They also pivot from being part of a group — often having five to 50 peers — to a more rarified air with fewer peers and no same-level colleagues to lean on.

Often, this shift occurs with little-to-no formal training, with the only insight on proper protocol being that which the previous leader did or failed to do. From metrics to staffing to accountability, the upwards move to sales leader is unlike anything these sales professionals have ever done.

Leading for maximal productivity

Since rolling out my “four-step” productivity plan, I have seen the need to include an added step that focuses on leadership. After all, if we are going to get more from our people, we need to use our leadership position to motivate others, create a healthy work environment and engage others in meaningful work.

The five components of this final step (step No. 5, and I do mean final this time) are:

Build workplace passion
Manage stress
Understand and leverage your leadership style
Set them up for success
Lead from the values up

Sustaining for maximal productivity

The next and final step (step No. 4) towards increased productivity is to aim to ensure that our new productivity process is sustainable and doesn’t quickly fizzle out. So often, we get excited about a new process but lack the tools, commitment and/or mindset to see it to completion and long-term integration.

The goal of this post is to empower you to keep going in the face of expected setbacks and maintain the requisite level of well-being required for succeeding over the long haul.

The five components of this step are:

Decline/question as many non-critical meetings and tasks as possible; learn to say no
Focus on excellence, not perfection
Break often but briefly
Self-care (sharpen saw) -- sleep, exercise, nutrition
Use your commute wisely; read often

7 Action Steps to Pass Your Time Productively

Has your industry been deeply impacted by COVID19, such as education, travel, tourism, or event sales?

Are you stuck at home with little to do while you wait for the other coronavirus shoe to drop?

Many of us are experiencing unprecedented levels of disruption to our personal and professional lives.

We fear for our futures and wonder what we can do to make the best use of our time and position ourselves for immediate success as soon as the storm passes.

Here are some strategies for what to do with your newfound time:

Work on that neglected project – We all have things that we’ve wanted to do FOREVER, such as write that book, build that webpage, organize that event, whatever it is. Use the newfound time at your disposal to do that thing as if it was your actual job. Schedule it with meaningful time blocks and pursue it as if you have a deadline. Divide the job into chunks (such as X number of words typed per day) and stay focused on your goal until it is achieved. Click here for more about setting SMART goals that convert.

Becoming the New Sales Boss

New sales leaders face a unique challenge. They rise from the ranks of top salespeople — the ones making the sales — to then be the one who must coach others to close more sales. They also pivot from being part of a group — often having five to 50 peers — to a more rarified air with fewer peers and no same-level colleagues to lean on.

Often, this shift occurs with little-to-no formal training, with the only insight on proper protocol being that which the previous leader did or failed to do. From metrics to staffing to accountability, the upwards move to sales leader is unlike anything these sales professionals have ever done.

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